If you’ve recently installed a SharePoint system within your organisation and haven’t addressed or fully grasped the Governance feature, you will definitely need to read on. The 3 benefits of using a governance plan listed below only scratch the surface in why you should take advantage of one, and whilst this isn’t an in-depth article, these 3 broad points are key in understanding just how powerful this feature can be.
Understanding SharePoint Governance
‘SharePoint Governance‘ is exactly what it says – the governing of exactly how your SharePoint will be utilized within your company/business. See it as a guide that outlines the various aspects within your organisation: administration, maintenance, and support of your SharePoint environments. Governance sets the guidelines, rules and procedures just as you apply them to suit your personal SharePoint requirements.
The correct governance plan allocates responsibility and varying SharePoint access to an organisations’ users/members. In a nutshell, a governance plan determines how your SharePoint is going to run according to your guidelines.
Do You Need A SharePoint Governance Plan?
Allowing a governance plan to oversee all of your SharePoint’s actions obviously creates more spare time, one of the most valuable aspects of running a successful organization. Its ease of initialisation and use are key to SharePoint’s popularity. It even allows users to create collaborative websites in under ten minutes.
Any organisations using SharePoint should make governance a top priority, with an overall look of what the entire organisation requires as a whole, rather than that of a single team or unit.
Used correctly, governance is an amazingly impressive and powerful piece of technology – this is why a SharePoint governance plan is essential and the reason for its increasing popularity in avoiding failure.
What Goes Into A Governance Plan?
Within any organisation, day-to-day activities are going to present tactical differences in managing SharePoint and its features, capabilities, policies and controls. A governance plan will help create a successful collaborative strategy, including data used across other platform(s). Its basic features include risk assessment, auditing, security concerns, and data management, such as storage policies.
As I mentioned earlier, this isn’t an in-depth article; however, there are a lot of aspects to consider when setting up a governance plan. To get an idea of exactly what goes into a plan and what needs addressing, take a look at this example checklist below:
Individual and group roles and responsibilities:
- Application Use
Important aspects that need to be highlighted and written down before applying them to a plan include an organisation’s rules, technology, all allocated responsibilities, and company protocol and its policies.
Once all the bases are covered and governance plan is put in place, your SharePoint will hold the organisation and its operations together, saving time, money, confusion and stress.